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Identification Documents Requirements

Proof of identity and proof of address are required from the following people:

  • For companies that are limited by shares: Any person(s) who has either a direct or indirect interest in the company, who holds over 25% of the shares and/or voting rights.
  • For companies limited by guarantee, we require documents from all members.

Information regarding Identification Documents (IDs):

  • All documents must be up to date, i.e. not older than three months, and must clearly show the individual’s name and address. Out of date and expired documents will not be accepted.
  • Any document that is not written in English may need to be translated. If we require translation, then this must be done by an officially recognised translator/translating services company.

Document 1 is used for proof of name, with any one of the following being accepted:

  • For companies that are limited by shares: Any person(s) who has/have either a direct or indirect interest in the company and who hold/s over 25% of the shares and/or voting rights.
  • For companies limited by guarantee, we require documents from all members.
  • A current and signed passport.
  • Original birth certificate (UK birth certificate issued within 12 months of the date of birth in full form, including those issued by UK authorities overseas such as Embassies High Commissions and HM Forces).
  • EEA member state identity card (which can also be used as evidence of address if it carries this).
  • Current UK or EEA photocard driving licence.
  • Full old-style driving licence
  • Photographic registration cards for self-employed individuals in the construction industry – CIS4.
  • Benefit book or original notification letter from Benefits Agency.
  • Firearms or shotgun certificate.
  • Residence permit issued by the Home Office to EEA nationals on sight of own country passport.
  • National identity card bearing a photograph of the applicant.

Document 2 is used for proof of address, with any one of the following being accepted:

  • Utility bill issued within the last three months.
  • Local authority council tax bill for the current council tax year.
  • Current UK driving licence (but only if not used for the name evidence).
  • Bank, Building Society or Credit Union statement or passbook.
  • Original mortgage statement from a recognised lender issued for the last full year.
  • Solicitor's letter confirming recent house purchase or land registry confirmation of address.
  • Council or housing association rent card or tenancy agreement for the current year.
  • Benefit book or original notification letter from Benefits Agency (but not if used as proof of name).
  • Inland Revenue self-assessment or tax demand.
  • Electoral Register entry
  • NHS Medical card.

How to submit your ID documentation:

  • Via Email (highly recommended)

    All documents should be scanned and emailed to us, preferably in a high-quality PDF document. Emails should be sent to admin@smart-formations.co.uk, and we will ensure that we acknowledge your email.

  • Via Post

    You can post your documentation to our office. Please send photocopies instead of@ the original documentation. Our address is as follows:
    Smart Formations Limited
    27 Old Gloucester Street,London,
    WC1N 3AX, UK

Unaccepted Documents

If your document is not listed above, then we will not accept it as proof of ID. Commonly sent ID that we cannot accept includes the following:

  • Provisional driving licence
  • Mobile phone bills
  • Credit card statements

Overseas and non-UK residents

We verify the format and validity of all non-UK based documentation through in-depth database checks. On occasion, and depending upon the type of documents used as ID, we may ask for them to be notarised. If so, please respond accordingly to complete the ID verification stage as quickly as possible.

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