UK registered companies have to file an annual confirmation statement with Companies House every year. This legal requirement applies to Companies limited by shares (LTD), Companies limited by guarantee (LBG) and Limited liability partnerships (LLP). Dormant and non-trading companies are also obliged to file statements. Companies House charge a £13 fee for an online filing of the confirmation statement. The annual confirmation statement can also be filed by paper, but the filing fee then rises to £40.
Companies must file a confirmation statement at least once every 12 months. The 12 month period is called the review period and starts on one of the following dates:
- The date on which your company was formed, or
- The date on which you filed your last confirmation statement.
As an example; a company that was formed on 1st April 2018 has its first review period ending on 31st March 2019. If the company files a confirmation statement made up to the 31st March 2019, its next review period will end 31st March 2020.
The statement must be filed within 14 days of the end of the review period.
There is nothing to stop a company filing a confirmation statement early. As an example; a company that has been newly formed with incorrect information may not be allowed to open a bank account until the public records (at Companies House) have been rectified. The only way to update the public records is to file a confirmation statement.
When a confirmation statement is filed early the next 12 month review period starts the day following the date to which that confirmation statement is made up.
It is a criminal offence to file a confirmation statement late and the directors of the company risk prosecution. It is also possible that the company will be struck off by the Registrar of Companies. If a company is struck off, its assets become bona vacantia (without ownership) and are transferred to the state.
Information to be included in the confirmation statement
- Name of the company shareholders.
- Details of the shares held by each shareholder
- Address of the company’s statutory registers this will either be the Registered Office address or
- SIC code which indicates the company’s main business activities. If no SIC code matches a company’s business activity, there is an opportunity to give a written description.
- Statement of capital
- The number of shares issued by a company and the aggregate nominal value of the issued share capital
- The total amount of any unpaid shares.
- The trading status of shares. Single owner companies will not trade their shares on any exchange. However, a small number of companies do trade their shares on an exchange and must provide details of the exchange on which they trade.
- Details of Persons of Significant Control.
Filing your annual confirmation statement
There are two ways to use our services to file your annual confirmation statement:
- If you are an existing client, log into your account with us, and you can file your statement online. We charge £10 +vat and Companies House charge £13. The advantage of using your account with us is that the form is completed automatically, providing you have updated your account with any changes you have made during the review period. If you are not familiar with your account, there are instruction videos on our website which will help you.
- You can ask us to complete the return on your behalf. We charge £23+vat + Companies House charge of £13.